= Accepting data from partner information systems = 

||'''Version'''||1.0, 29 September 2008||
||'''Status'''||Agreed||

== Recommended minimum standards ==

 * Primary or ICMJE-approved registries should be prepared to develop mechanisms for accepting data from Partner Registries or other appropriate data providers. 

 * Primary or ICMJE-approved registries that accept data from Partner Registries or other appropriate data providers must ensure that these data meet the WHO criteria for data content, quality and validity before being incorporated into the Primary Registry database.

 * Primary or ICMJE-approved registries should establish a Memorandum Of Understanding (MOU) or other such agreement with each of their Partner Registries or other data providers that covers issues such as technical specifications of data provision (file structures, method of data transfer etc) , frequency of data provision, joint ownership of records, quality assurance procedures,  responsibility and procedures for updating trial registration information, measures to prevent unnecessary duplication, payment of fees by registrants (if applicable), arrangements should either the Partner Registry or the Primary Registry cease operations, and any other relevant issues. 

 * Primary or ICMJE-approved registries should clearly agree the area of coverage/responsibility of their Partner Registries or other data providers (such as geographical location, health condition, intervention type, etc) and incorporate this into their SOPs and instructions to registrants to avoid any confusion and unintentional duplicate registration.

 * Primary or ICMJE-approved registries should flag records that have been sourced from Partner Registries or other data providers

Part of: BestPractices